Use a Clear Paragraph Structure

For professional emails, such as business emails, pay attention to using grammatically appropriate sentences. If you use indonesian, of course you have to pay attention to the general guidelines for indonesian spelling.

A lear paragraphs to divide the email into easy-to-read sections. Use bullet points or subheadings if a section needs to be explained in detail. Use a strong opening sentence to introduce your topic and a short closing sentence to conclude the email.

You can use prefaces, to indicate who to send the email to. For example, as shown below:

“Dear team, here is my work report today, december 7, 2022”

Include relevant information

Make sure your email contains relevant and necessary information. Clearly explain the purpose of the email, and include any necessary information such as date, time, place or required attachments. Avoid information that is irrelevant or could confuse recipients.

Mention if there are attachments
If sending an email with an attachment, a simple sentence can help the recipient know if the email you sent has an attachment.

What if the attachment is too large? If the Bulk SMS Service in Sri Lanka attachment you are sending is too large in size, providing a dropbox or google drive link is the best option.

Use a professional greeting
Finish the email with a suitable closing salutation, such as “thank you and best regards,” followed by your full name. You can also use a closing salutation like “Sincerely” or “With respect” if the situation is more formal. Don’t forget to include a signature that includes your name, title, company, and contact information.

Check back before sending
Before sending an email, always double-check the contents of the email. Check spelling, grammar, and make sure your message is fit for purpose and in the desired tone. Also pay attention to who the email is addressed to and make sure the recipient’s email address is correct.

Use cc and bcc features wisely

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Cc is used to send a copy of the email to additional recipients who are not the primary recipient. Recipients listed in the cc section can see that the email was sent to them as well as to the primary recipient.

Bccs are also used to send copies of emails to additional recipients, but they are not visible to the primary recipient or other recipients.

Recipients listed in the bcc cannot see that the Database USA email was also sent to the primary or other recipients.

Good evening, sir/madam. I would like to submit my daily work report for today, for july 4th, 2023 as follows:

Exercise b:
Work on initial design phase for project b.
Communicate with clients to get input regarding the desired changes.
Make design adjustments based on the feedback received.
I also want to emphasize that if there is anything important that needs attention or if there are any urgent changes that I need to address, please let me know immediately.

Sending emails in good manners is important in the professional world. Professional email etiquette involves using the right email address, a clear subject line, formal language, an organized structure, and including relevant information.

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